OFFICES AND SERVER ROOMS · IN AND AROUND HOOFDDORP
Air conditioningservicing for officesand server rooms
A contract per building and every unit in one visit, by arrangement outside office hours too. Also for the air conditioning that cools your server room.
Call usWeekdays 8am to 5pm023 785 50 29With a maintenance contract you get priority.
OFFICES AND COMMERCIAL BUILDINGS
Every unit in your building, at a time that suits you
You take out a contract per building, and we book the service every year for all the air conditioning in it. By arrangement, we can also come outside office hours, to keep disruption to a minimum.
Cassette units in the ceiling? They have their own treatments, with their own prices. You'll find them under Servicing and cleaning.
The legal rules for larger systems are below, under leak checks and records.
If air conditioning cools your server room, it often runs day and night, all year round. If it stops, the temperature rises fast.
At every service the technician checks, among other things
Operation
Temperature
Condensation drain
With a maintenance contract, you go to the front of the queue if it stops working.
If it runs all year round, twice a year can make sense.
LEAK CHECKS AND RECORDS
Large system? Then leak checks apply
If a system holds 5 tonnes of CO2 equivalent or more in refrigerant, a certified technician has to check it for leaks (Article 5, Regulation (EU) 2024/573). CO2 equivalent is the weight of the refrigerant in tonnes multiplied by its global warming potential; for R32 that's 675. With R32, the threshold is therefore about 7.4 kilos. An ordinary split system with about 1 kilo of R32 comes to 0.675 tonnes, well below it.
For a system like this, you keep records: which refrigerant it holds and how much, what was added and when, who worked on it and their certificate, and the dates and results of the checks. Keep them for at least five years (Article 7).
The duty lies with the operator: whoever actually controls how the system runs. The threshold applies per system, so ten separate air conditioners in one building aren't added together. The amount of refrigerant is on the label on the outdoor unit; any refrigerant added during installation counts too. If the label says ‘hermetically sealed’, the threshold outside residential buildings is 10 tonnes.
Not sure whether your system falls under it? Give us a call and we'll look at it with you.
The more refrigerant, the more frequent the checks
5 to 50 tonnes
Amount (CO2 equivalent)
Without a leak detection system
At least once a year
With a leak detection system
At least every two years
50 to 500 tonnes
Amount (CO2 equivalent)
Without a leak detection system
At least every six months
With a leak detection system
At least once a year
500 tonnes or more
Amount (CO2 equivalent)
Without a leak detection system
At least every three months
With a leak detection system
At least every six months
From 500 tonnes, a leak detection system is compulsory, and the leak detection system itself has to be checked every year.
Article 5, Regulation (EU) 2024/573
HOW WE WORK
What you can expect from us
All your units in one round
We book the air conditioners in one building back to back, and several buildings by area where we can. So we don't make a separate trip for each unit.
Priority if something fails
With a maintenance contract, you go to the front of the queue when an air conditioner stops working.
Nothing extra without your go-ahead
If the technician spots something that needs extra work, you'll hear what it is and what it costs first. We only go ahead once you've said yes.
WHAT IT COSTS
A fixed price a year
You pay a fixed price a year for the Professional Air Conditioning Service. What you pay depends on the number of indoor units; prices assume one outdoor unit and include VAT. If you have more systems, more buildings or more than four indoor units, we'll work out the price for you.
Does air conditioning in an office need an inspection?
No. The inspection for air conditioning systems over 70 kilowatts, once every five years, was removed from the Dutch Buildings Decree on 29 May 2026. What remains is the leak check under the F-gas Regulation, for systems from 5 tonnes of CO2 equivalent.
Does every air conditioner in our building need a leak check?
No. The leak check applies per system, from 5 tonnes of CO2 equivalent in refrigerant. An ordinary split system with about 1 kilo of R32 comes to 0.675 tonnes, well below that threshold, even if there are twenty of them in the building. A large shared system can be subject to the leak check, though; you'll see that on the label on the outdoor unit.
How often does air conditioning in an office or practice need a service?
Usually once or twice a year. It depends on how hard it works and where it's installed: in a kitchen, a salon or a dusty workshop it gets dirty faster. At the first service, the technician will tell you what your system needs.
What if the air conditioning in the server room breaks down?
With a maintenance contract, you go to the front of the queue. Call us and tell us the brand and whether a light is flashing. What happens when you call.
Do you service my brand?
Very likely. We service all the common brands, such as Mitsubishi Heavy Industries, Mitsubishi Electric, Daikin, LG, Panasonic, Toshiba, Samsung and Haier, even if another company installed your system.
